Cisco Webex is a staple of enterprise meetings — but its built-in reminder system hasn't kept up with how people actually work. Desktop banners disappear in seconds, email alerts get buried in busy inboxes, and if you're away from your computer, you'll miss both. A phone call that rings directly to you is a different story.
The problem is that Webex doesn't offer outbound phone call reminders. Neither does Google Calendar or Outlook natively. If you want your phone to ring before a Webex meeting, you need a service that connects to your calendar and places that call automatically. This guide shows you how to set that up in under 60 seconds.
Why Webex Notifications Aren't Enough
Webex relies on two reminder mechanisms: a desktop notification that fires a few minutes before the meeting, and an email sent when the invite was created. Neither is reliable in the scenarios where you need them most.
The desktop notification requires you to be at your computer and paying attention to the right application. In an enterprise environment — where you likely have dozens of browser tabs, a calendar, a project management tool, and a communication app all open simultaneously — a Webex banner is just one more thing competing for attention. It's easy to dismiss without registering it, or to miss it completely while focusing on something else.
The real problem: Webex notifications assume you're watching your screen. A phone call reaches you wherever you are — at your desk, making coffee, or in a different room entirely.
| Reminder type | Works off-screen | Bypasses Do Not Disturb | Hard to ignore |
|---|---|---|---|
| Webex desktop popup | No | No | Easy to miss |
| Calendar email reminder | No | No | Buried in inbox |
| Phone push notification | Partially | No | Often dismissed |
| Phone call (Remindavo) | Yes | Yes (many devices) | Very hard to ignore |
How It Works
When a Webex meeting is scheduled, it shows up in your calendar — either through a Google Calendar or Outlook invite. Remindavo connects to that calendar and monitors your upcoming events. A set number of minutes before each one, it calls your phone. You pick up, hear a short voice reminder for the meeting, and have time to open Webex and join on time.
Remindavo never touches Webex directly. It only reads your calendar, which already has all the meeting information — title, time, and any notes. This means it covers every Webex meeting on your calendar automatically, with no per-meeting configuration required.
Setup Guide (Under 60 Seconds)
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Create your Remindavo account Go to app.remindavo.com and sign up with your Google or Microsoft account. The 14-day trial is free — no credit card required.
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Connect your calendar Authorize Remindavo to read your Google Calendar or Microsoft Outlook. It uses standard OAuth — it reads your event times and titles but never modifies anything or stores event content.
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Add your phone number Enter the number where you want to receive reminder calls — your mobile, desk phone, or any number that reliably reaches you. Remindavo sends a quick test call right away so you know it's working before your next meeting.
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Set your lead time Choose how early before each Webex meeting you want the call — 2 minutes before for a quick heads-up, or 30 minutes ahead if you need prep time.
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You're done Remindavo runs in the background. Before every Webex meeting (and every other calendar event), your phone rings. No manual scheduling, no app to check — it just works.
Works for Every Kind of Webex Meeting
Because Remindavo reads your calendar rather than integrating directly with Webex, it covers every type of meeting that shows up there:
- Team standups and recurring check-ins
- Client calls and enterprise sales demos
- All-hands and company-wide meetings
- Training sessions and onboarding calls
- External partner and vendor meetings
- Job interviews over Webex
- Any Webex invite a colleague or client sends you
If it's in your calendar, Remindavo will call you before it.
Common Questions
Does Webex have a phone call reminder built in?
No. Webex's built-in reminders are desktop notifications and email alerts only. To get an actual phone call before a Webex meeting, you need a third-party service like Remindavo that reads your calendar and places outbound calls to your number.
Will I get a reminder call for every Webex meeting or only the ones I create?
By default, Remindavo calls you before every event in your connected calendar — including Webex meetings invited by others. Whether you created the event or accepted an invite, if it's on your calendar you'll get the call.
Does it work with Cisco Webex and Webex Teams?
Yes. Both Cisco Webex Meetings and Webex (formerly Webex Teams) create events in your Google Calendar or Outlook when meetings are scheduled. Remindavo reads those calendar events and calls you before each one.
What if my phone is on silent?
An incoming phone call rings on most devices even in silent mode, depending on your settings. For the most reliable experience, add Remindavo's caller number to your contacts and enable "Allow calls from favorites" in your phone's Focus or Do Not Disturb settings.
What countries does it support?
Remindavo supports phone call reminders in 50+ countries. Enterprise Webex users are spread globally, and Remindavo covers North America, Europe, Asia-Pacific, and more. You can verify coverage during the free 14-day trial — no credit card required.
If you've spent any time in enterprise Webex-heavy environments, you've seen what happens when a banner disappears unnoticed. A phone call is the most reliable way to ensure you're always ready to join — whether you're at your desk, stepping away, or simply buried in a document. Set up Remindavo once and it handles the rest automatically.
Never miss a Webex meeting again.
Connect your calendar and Remindavo calls you before every meeting. Setup takes 60 seconds. Try it free for 14 days.
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