For therapists, coaches, and consultants who bill by the session, missing a client appointment isn't just inconvenient — it's expensive, embarrassing, and potentially damaging to the relationship you've worked to build. A phone call reminder before each session changes that.
Remindavo connects to your Google Calendar and calls your phone automatically before every event. You set the lead time once. Then it runs in the background, calling you before every client session — regardless of what else you have going on.
The problem with calendar notifications alone
Most practitioners rely on Google Calendar push notifications to stay on time. The problem is that notifications are passive. They fire silently when your phone is face down, get buried in the notification tray when you're in another app, or go completely unseen if you're in the middle of a session that's running long.
A phone call is different. It demands an immediate response. Your phone rings, you answer, and you hear: "You have a session with [client] starting in 15 minutes." There's no way to miss it without actively choosing to ignore it.
Real scenarios where call reminders matter
You're wrapping up with one client and running 5 minutes over. Your next session starts in 10 minutes. A phone call fires while you're still in the wrap-up — you have exactly enough time to close out and be ready. Without the call, you'd have noticed when the next client pinged you to say they're waiting.
You're doing admin work between sessions — invoices, notes, scheduling. You lose track of time. Your phone rings with the session name and start time. You have 10 minutes to make a cup of tea, review your notes, and settle into the right headspace before the session starts.
You coach clients in different countries. A session that shows as "4:00 PM" in your calendar is actually at an odd local time for you after a long day. The reminder call fires regardless of where you are or what time zone confusion might apply.
What Remindavo does
Remindavo reads your Google Calendar and schedules an outbound call for each event. When the call fires, it plays a short spoken message with the event name, how many minutes until it starts, and any relevant details you've added to the event description — like the client's Zoom link or phone number.
It works with:
- Any phone — mobile or landline, iPhone or Android
- Any video platform — Zoom, Google Meet, Teams, Doxy.me
- Any calendar structure — individual sessions, group programs, discovery calls
No app download required. If your phone can receive a call, Remindavo works.
Setting it up
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Sign up at app.remindavo.com Free trial — no credit card required.
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Connect Google Calendar One-click OAuth authorization. Remindavo reads your calendar — it never edits or deletes events.
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Enter your phone number The number you want called before each session. Confirm it with a test call.
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Set your lead time Choose how many minutes before each event the call should fire: 5, 10, 15, or 30 minutes.
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Done — it runs itself Every session on your calendar now has a call attached to it. No maintenance required.
Frequently asked questions
Will it call me before every event, or just certain ones?
By default, Remindavo calls you before every event on your Google Calendar that has a specific start time. You can exclude certain calendars (like a shared family calendar) from triggering calls.
What if I'm already in a session when the next call fires?
The call goes to your phone as a regular incoming call. You can decline it from the lock screen. You'll still have heard the ring — which is usually enough to glance at the time and wrap up on schedule.
Does it send reminders to my clients too?
Remindavo is designed for the practitioner — it calls your phone, not your clients'. For client-side reminders, most scheduling tools (Calendly, Acuity, etc.) handle that natively. Remindavo handles your side of the equation.
What does it cost after the trial?
Remindavo is available as a monthly or annual subscription. Plans start at a few dollars per month — less than the cost of one missed client call.
Does it work internationally?
Yes. Remindavo calls phone numbers in most countries. If you work across time zones or travel frequently, your calendar's time zone settings determine when calls fire.
Your phone rings before every client session
Connect your Google Calendar and get called before every appointment. Free trial — no credit card needed.
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